Occupancy Load Guide

Phase 2: Guide to Determining Max Occupancy Loads

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Guide to Determining Maximum Occupant Loads:

The following information is in response to the guidelines released by the Governor’s office for the reopening of certain businesses with reduced occupant load allowances. One of the requirements specified within the guidelines is to limit the maximum number of occupants in a business. Due to this requirement, the City of Port Angeles has received requests from business owners to provide assistance in determining occupancy limits. The guidelines below aim to assist business owners in completing a self-assessment and occupant load calculation for their location. The term ‘maximum occupant load’ is used by fire and building officials to establish the total number of persons permitted in a room at any given time. Once you are able to calculate your total occupant load, businesses shall apply any applicable reduction per Governors direction.

Important: The Governor’s office and local health officials, will determine the date when businesses within Clallam County can move between phases.
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* Restaurant/Tavern Reopening, COVID-19 Requirements:
​Occupant load shall be established per the International Fire Code and International Building Code. Outdoor seating does not count toward the building occupancy limit.
Determination of Occupant Load: 
The easiest way to determine the number of persons that are permitted in the dining areas is to locate your maximum occupant load sign. This sign should be in the location of the main entry door into the room. If the maximum occupant load sign cannot be located, a calculation can also be used to arrive at the occupancy load. To determine the occupant load of the dining room and serving areas, measure the floor area of each service room separately. For now, do not include the area where fixed seating is provided. Use only the areas that people can stand or sit (moveable tables and chairs) and ignore areas that people cannot physically be located (cabinets, bars, walls for example). Once the floor area of the space is determined, divide that area by 15 to arrive at your occupant load. Example – area of dining room is 1000 square feet. Divide 1000 by 15 and the occupant load is 67 (if a decimal, round up to the nearest person). Next, add in the fixed seating. Take the length of each bench and divide the total length in inches by 18 inches for straight benches and 24 inches for curved booths. Add that number to the previous occupant load of the overall area and you have the occupant load for the room.The easiest way to determine the number of persons that are permitted in the dining areas is to locate your maximum occupant load sign. This sign should be in the location of the main entry door into the room.

If the maximum occupant load sign cannot be located, a calculation can also be used to arrive at the occupancy load. To determine the occupant load of the dining room and serving areas, measure the floor area of each service room separately. For now, do not include the area where fixed seating is provided. Use only the areas that people can stand or sit (moveable tables and chairs) and ignore areas that people cannot physically be located (cabinets, bars, walls for example). Once the floor area of the space is determined, divide that area by 15 to arrive at your occupant load.

Example – area of dining room is 1000 square feet. Divide 1000 by 15 and the occupant load is 67 (if a decimal, round up to the nearest person).

Next, add in the fixed seating. Take the length of each bench and divide the total length in inches by 18 inches for straight benches and 24 inches for curved booths. Add that number to the previous occupant load of the overall area and you have the occupant load for the room.

* Limited In-Store Retail Operations, COVID-19 Requirements:
​Occupant load shall be established per the International Fire Code and International Building Code. Occupant load does not include employees in the calculated total.
Determination of Occupant Load: 
The determination of the occupant load of retail spaces is somewhat different than other businesses. There will likely not be a ‘maximum occupant load’ sign posted as these are primarily found in assembly spaces. For mercantile areas, the overall floor area is taken and then divided by 60 to determine the occupant load. Do not subtract areas of shelving, clothes racks or merchandise cases – these items have already been factored in.


* Fitness and Training, COVID-19 Requirements:
Occupant load shall be established per the International Fire Code and International Building Code. Total Number of people in the facility, to include staff, trainers, and clients.
Determination of Occupant Load: 
The determination of the occupant load of Fitness and Training spaces is somewhat different than other businesses. There will likely not be a ‘maximum occupant load’ sign posted as these are primarily found in assembly spaces. For Fitness and Training areas, the overall floor area is taken and then divided by 50 to determine the occupant load. Do not subtract areas of equipment – these items have already been factored in.

* Personal Services, COVID-19 Requirements:
Occupant load shall be established per the International Fire Code and International Building Code. Personal Services include – Cosmetologists, Hairstylists, Barbers, Estheticians, Master Estheticians, Manicurists, Nail Salon Workers, Electrologists, Permanent Makeup Artists, Tattoo Artists, Cosmetology Schools and Esthetics Schools.)
Determination of Occupant Load: 
In most cases to comply with the requirements for client occupancy being kept at 25% or lower, a business owner simply reduce the number of workstations used by 75%.​​​


​* Professional Services, COVID-19 Requirements:
Occupant load shall be established per the International Fire Code and International Building Code. Occupant load does not include employees in the calculated total.​
​Determination of Occupant Load:​
The determination of the occupant load for professional spaces is somewhat different than other businesses. There will likely not be a ‘maximum occupant load’ sign posted as these are primarily found in assembly spaces. For professional service areas, the overall floor area is taken and then divided by 100 to determine the occupant load. Do not subtract areas of shelving, or office furniture – these items have already been factored in.


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Disclaimer:

These guidelines are provided to allow a business to comply with the governors COVID restrictions. Official occupant load values may vary from self-assessed values based upon scaled site drawings and occupancy use classification. These self-assessed values are only intended for use in occupancies that have not been given an official occupant load from the City of Port Angeles.

Although calculated occupant loads, utilizing the above information, may yield higher values; Occupancies served by a single exit door shall be limited to a maximum occupant load of 49 people.

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Contact Information for Questions:

If difficulties occur in determining the occupancy load of your business, please feel free to contact the Port Angeles Fire Marshal’s Office at 360-417-4655.

Please be prepared to provide a detailed site map of your business with accurate dimensions and exit door locations.


Referenced Documents:

1. Safe Start Plans and Guidance for Reopening:
https://coronavirus.wa.gov/what-you-need-know/safe-start

​ 2. Governor’s Phase 2 Restaurant/Tavern Reopening COVID-19 Requirements: https://www.governor.wa.gov/sites/default/files/Phase%202%20Restaurant%20industry%20re-open%20proposal_FINAL.pdf

​ 3. Governor’s Phase 2 Limited In-Store Retail Operations COVID-19 Requirements: https://www.governor.wa.gov/sites/default/files/Phase2InStoreRetailGuidance.pdf

​ 4. Governor’s Phase 2 Fitness and Training COVID-19 Guidelines: https://www.governor.wa.gov/sites/default/files/COVID19Phase2FitnessGuidelines.pdf

​ 5. Governor’s Phase 2 Personal Services COVID-19 Requirements: https://www.governor.wa.gov/sites/default/files/COVID19Phase2PersonalServicesGuidance.pdf

​ 6. November 16, 2020 revised guidelines:
https://www.governor.wa.gov/news-media/inslee-announces-statewide-restrictions-four-weeks